A neighborhood or community association is.... a geographic section (s) of a city , or town with a common identity. Community associations offer a place to exchange ideas, propose solutions to address concerns, problems, give support, and provide information for a desirable, safe community per the needs of its residents, as homeowners and or renters.

 

ARTICLE I – NAME & PURPOSE

 

Section 1: Name: The name of the organization shall be the Stoneybrook Community Council Association (SCCA). It shall be a non-profit organization under the laws of the State of Maryland

 

Section 2Purpose: Stoneybrook Community Council Association is organized exclusively for the purpose of the following:

 

  1. To provide a forum that enables community residents to define concerns.

  2. To provide a place of contact/lead to voice issues.

  3. To plan problem-solving strategies.

  4. To coordinate all efforts to act for the betterment of our community.

  5. To lend mutual support and respect for the individual(s) and/or families in the community in making it a better place in which to live.

   6. To encourage and provide better communications and information among the residents of the community.

   7. To eliminate the prejudice by working to respect the individual differences that will foster cooperation for the betterment of the             community.

   8. To provide a mechanism for residents to effectively address area-wide issues of safety, health and harmony of the community.

   9. To work together collectively (and individually) to maintain our community and personal property value as homeowners and                   residents of our community.

 

Section 3: Community Boundaries: The community boundaries shall be according to Stoneybrook North map to determine                                        membership within the community or outside membership

 

ARTICLE II – MEMBERSHIP

 

Section 1: Eligibility for Membership: Application for membership shall be open to the following:

 

  1. Individual membership shall be open to any interested person living in the boundaries of Stoneybrook North Community as defined in Article VIII

  2. Group memberships such as religious organizations, civic organization, other neighborhood associations, parent-teacher association with the exception of political organization provided that they are within the boundaries of Stoneybrook North Community

  3. Any organization or individuals that live outside of Stoneybrook North Community boundaries can request membership with limited privileges of membership

 

Membership is granted after completion and receipt of an annual membership form with payment. All memberships shall be granted upon a majority vote of the board.

Section 2: Annual Membership: The amount required for annual membership shall be $40 each year, unless changed by a majority                        vote of the members at an annual meeting of the full membership. Continued membership is contingent upon being up-to-                    date on membership. Annual memberships payment shall be due before or at the first meeting of each year. Membership                      can be paid throughout the year.

Section 3: Membership Fees Use: Donation to facility manager at the Winands Synagogue, other places of meetings, meeting                                   supplies, COP Training, website fees, other membership organizations, P.O. Box at post office, community activities, non-                         profit status with IRS.

 

Section 4: Rights of Members: Each member shall be eligible to cast one vote for any given community elections and / or community                      issues.

 

Section 5: Resignation and Termination: Any member may resign by filing a written resignation with the secretary. Resignation shall                     not a member of unpaid dues, or other charges previously accrued. A member can have their membership terminated by a                   majority vote of the membership.

 

Section 6: Non-Voting Membership: The board shall have the authority to establish and define non-voting categories of membership.

 

 

ARTICLE III – MEETINGS OF MEMBERS

 

Section 1: General Meetings: General meetings of the members shall be held monthly (4th Monday) – 8-9 times a year at 7:00 p.m.                          located at Winands Synagogue or Randallstown Community Center and can be at another location based on availability.

 

Section 2: Annual Meetings: An annual meeting of the members shall take place in the month of October, the specific date, time and                      location of which will be designated by the President. At the annual meeting the members shall elect directors and                                  officers, receive reports on the activities of the association, and determine the direction of the community for the coming                        year.

 

Section 3: Special Meetings: Special meetings may be called by the President, the Executive Committee, or a simple majority of the                        board of directors. A petition signed by five percent of members may also call a special meeting.

 

Section 4: Notice of Meetings: Notice of each meeting shall be given to the community to the meeting.

 

Section 5: Quorum: The members present at any properly announced meeting shall constitute a quorum.

 

Section 6: Voting: All issues to be voted on shall be decided by a simple majority of those present at the meeting in which the vote                          takes place.

 

ARTICLE IV – BOARD OF DIRECTORS

 

Section 1: Board Officers, Role, and Compensation: The board is responsible for overall policy and direction of the association, and                          delegates responsibility of day-to-day operations of the association. The board receives no compensation other than                                reasonable expenses with receipts.

 

  1. President

  2. Secretary

  3. Treasurer

  4. Director One

  5. Director Two

  6. Director Three

  7. Director Four

 

Section 2: Duties and responsibilities:

 

  1. President

    1. Shall preside at the general meeting, special and board meetings

    2. To act or speak for the Board in compliance with the policies as set by the general membership and within the By-laws.

    3. Inform, support and Engage membership.

    4. To attend and/or be an ex-officio member of committees.

    5. Be responsible for reporting and implementing decisions of the general membership and Board [BD]

    6. Select Nominating Committee.

    7. Authorized all expenditures with approval of the Treasurer.

    8. Authorized to sign checks countersigned by the Treasurer;

    9. Assist with Community activities.

  1. Secretary

    1. Keep the minutes and attendance record of all Board meetings

    2. May prepare copies of such records for SCCA designated officers

    3. Request assistance with the Treasurer as needed for reports and statements for the Board (BD) and general meeting

    4. Maintain Board records

    5. Serve as a member of the Board [BD] 

    6. Assist with Community activities

  1. Treasurer

    1. Shall receive and keep accurate records of membership contributions or monies given to the council

    2. Shall maintain current records of the Board expenditures

    3. Have the authority to write and countersign checks signed by the President

    4. Shall receive the original monthly bank account statement and prepare copies for the Board

    5. Shall prepare a report of expenditures and receipts with the balance for the Board (BD) and general meeting

    6. Request assistance with the Secretary as needed for reports and statements for the Board

    7. Assist with community activities

    8. Prepare taxes, if necessary

    9. Elect finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to board members and the general membership.

  

  1. DIRECTOR ONE – SPECIAL EVENTS

    1. Shall organize SCCA special events along with the President

    2. Shall organize at least three special events a year for the community

    3. Be the main contact for the event planning

    4. Report to the Board of all special events

    5. Request assistance for any or all of the Board (BD)

    6. Elect a committee to assist in the area needs

 

 

  1. DIRECTOR TWO – SOCIAL MEDIA / TECHNOLOGY

    1. Shall organize the creation of the SCCA website

    2. Deliver communications to community members

    3. Request assistance from any or all of the Board (BD)

    4. Deliver message through social media tactics

    5. Keep President and Board up-to-date on all communications with members

    6. Assist with community activities

    7. Elect a committee to assist in the area needs

 

  1. DIRECTOR THREE – MEMBERSHIP

    1. Create bi-yearly survey for the SCCA residents

    2. Create new member packets

    3. Keep Board up-to-date

    4. Member Get A Member campaign

    5. Recruit new members

    6. Assist with Community activities

    7. Elect a committee to assist in area needs

 

  1. DIRECTOR FOUR - PROGRAMS

    1. Create bi-yearly survey for the SC residents

    2. Keep Board up-to-date

    3. Work with Secretary with attendance confirmation

    4. Assist with Community activities

    5. Elect a committee to assist in area needs

 

Section 3: Terms: All board members shall serve two-year terms, but are eligible for re-election for up to five consecutive terms or                        more if no one runs in their place.

 

Section 4: Meetings and Notice: The board shall meet at least quarterly, at an agreed upon time and place. An official board meeting                      requires that each board member have written notice at least two weeks in advance.

Section 5: Board Elections: New directors and current directors shall be elected or re-elected by the voting representatives of                                  members at the annual meeting in October. Directors will be elected by a simple majority of members present at the                              annual meeting.

Section 6: Election Procedures: A Nominating Committee shall be responsible for nominating a slate of prospective  board members                      representing the associations diverse constituency. In addition, any member can nominate a candidate to the slate of                              nominees.

Section 7: Quorum: A quorum must be attended by at least five approval of board members for business transactions to take place                        and motions to pass.

Section 8: Officers and Duties: There shall be six officers of the board, consisting of a president, secretary, treasurer, and four                                  directors. Their duties are as follows:

Section 9: Vacancies: When a vacancy on the board exists mid-term, the secretary must receive nominations for new members from                     present board members two weeks in advance of a board meeting. These nominations shall be sent out to board members                   with the regular board meeting announcement, to be voted upon at the next board meeting. These vacancies will be filled                       only to the end of the particular board member's term.

Section 10: Resignation, Termination, and Absences: Resignation from the board must be in writing and received by the Secretary.                            A board member shall be terminated from the board due to excess absences, more than two unexcused absences from                          board meetings in a year. A board member may be removed for other reasons by a three-fourths vote of the remaining                          directors.

Section 11: Special meetings: Special meetings of the board shall be called upon the request of the president, or one-third of the                                board. Notices of special meetings shall be sent out by the secretary to each board member at least two weeks in                                    advance.

 

ARTICLE V — AMENDMENTS

 

Section 1: Amendments: These bylaws may be amended when necessary by two-thirds majority of the board of

directors. Proposed amendments must be submitted to the President/Secretary to be sent out with regular board announcements.

 

 

ARTICLE VI -- CERTIFICATION

 

These bylaws were approved at a meeting of the board of directors by a two-thirds majority vote on _______________.

                                                                                                                                                                                                 

 

 

                                                                                                      

By-Laws of

Stoneybrook Community Council Association (SCCA)

2018